Of course, they go to the archives. True, to do this, it is important to know what kind of archive you need and how to make a request to the archive. This is exactly what we will talk about in this article.
A little about the archives
Let's start with the fact that the archive is a public (less often private) institution in which official documents are stored under certain conditions that guarantee maximum security. At the same time, the archive is engaged not only in responsible storage, but also provides available information to both authorities state power, and to citizens.
Nowadays, archives are funded on a regional and departmental basis. This means that the documentation stored in them, which is handed over to organizations, and information relates to a specific territory (region, city, district) or department, for example, the Ministry of Defense (which also has central and regional archives).
- federal, government, state, current, historical;
Both individuals and organizations, as well as authorities (such requests, as a rule, are of an official nature) and persons living abroad (such requests are called consular) can make a request to the archive to obtain this or that information.
Often, when planning to request some documents or information from the archive, people do not know where exactly they need to go. It all depends on what specifically interests you. For example, you can obtain general civil information (date, place of birth, death, marriage) in the archives of the district registry office. But here you need to take into account that documents are stored in the district archive for a maximum of seventy-five years, so if you are interested in more early information, you will have to contact the regional registry office archive, where all documents from the districts are transferred. If we're talking about about the restoration of records in work book, then you need to contact departmental archives, for example, the Russian State Military Archive (if we are talking about military personnel or civilian personnel) or territorial archives in those populated areas or areas where the enterprise where the person worked is located. To obtain information about sailors, you should contact the Central Naval Archive. If you are looking for information about someone, but do not know where to start searching for information, then it is better to contact the district or city archive at the place of this person’s intended stay or work.
As for archive requests, they are all divided into:
- thematic - these are requests for information that relate to a specific event, fact or topic; By making such a request, you can establish information that clarifies the facts of the biography of a particular person;
Archive requests are executed in accordance with the established procedure, which is clearly stated in Federal law No. 125-FZ “On archiving in Russian Federation" This means that thirty days may pass from the moment the request is received and registered until the response is received. This period may be extended by decision of the archive management, but not more than another thirty days. In this case, the archive staff who received the request are obliged to notify the applicant about the extension of the deadline for fulfilling the request.
To make a request to the archive, you need to fill out an application to free form, since there are no strict requirements in this regard (although some institutions offer applicants their own form). But there are a number of points that must be reflected in the document. So, in the “header” (it is written in the right top corner sheet) indicate:
Free legal advice:
- to whom the request is sent (you can indicate the name of the organization and the full name of its leader);
- what the request is about (here it is important to clearly, specifically and understandably state the essence of the question, as well as indicate the time and territorial framework, which are very important, for example, when searching for relatives);
How to submit a request?
A request to the archive can be submitted in several ways: in person (bring an application and register it, providing your passport), send by mail by registered mail with notification, via the Internet (in the latter case to the address Email a notification will be sent from the archive about the receipt of the request).
In response to a request, the archive issues either an archival certificate containing information related to the subject of the request, or an archival extract extracting the contents of the original archival document, or an archival copy of the requested document.
How to make a correct request to the archive about ancestors
If you want to know how to make a request to the archive about relatives or ancestors, then this publication is definitely for you. Requests from the population are divided into three types: socio-legal (certificates of work experience, etc.), thematic (biographical information about a person) and genealogical. Separate materials are provided for the first two types, but here we will consider in detail the question of how to make a request to the archive about ancestors. A link to free download of samples of several forms is at the end of the article, but before submitting, we recommend that you read the explanations to increase the likelihood of a positive response with information about ancestors from a government agency. For those readers who want to save time and nerves, we suggest ordering a genealogical request to the archive about relatives in our family research bureau. As part of this service, for a nominal fee, we will compose a competent text and provide the exact coordinates of the archives where the application must be sent. Next, read the interesting nuances of relationships with employees reading rooms and document storage departments, since, in most cases, they are the ones who work with requests about relatives that come from citizens.
Free legal advice:
Before making a request to the archive about ancestors, pay attention to the important psychological factor when communicating with representatives regional organizations, where documents over a hundred years old should be transferred from the civil registry office. The founders of the website livemem.ru searched for relatives in more than fifty regions of the country and, taking into account these statistics, it was revealed that the majority of the staff of state archives are educated and intelligent people. According to employees, it is not in their interests to delay the process of processing archival requests, since the sooner they help the applicant, the sooner they will begin their immediate duties. It is worth considering the fact that income from solving problems related to requests for relatives (and this payable service) go to the treasury, and not to any specific performer. Due to the fact that responses to requests to the archive about ancestors do not relate to the main activities of employees, your application may be rejected without explaining the reasons for the refusal or with the provision of a formal reply. On some Internet resources federal institutions as it is written: “the archive does not process requests of a genealogical nature about relatives due to the heavy workload of specialists.”
With the civil registry office (civil registry office), things are different. They are obliged to respond to a request to the archive about relatives. Applications vary radically, some are interested in marriage or its dissolution between older family members, others are looking for a birth or death certificate of a relative. Legislation changes periodically, which is why the exact procedure for executing requests to the archive about ancestors should be found out at the time of application. The institution may require proof of relationship with the person or a death certificate. For example, during one of the family studies, an employee of the document storage department at the civil registry office clarified that it is only permissible to request information about the deceased, and only children can do this without additional permission. People are expected to restore certificates personally or through authorized representatives. That is, a grandson, with living parents, will not receive a positive result on a request to the archive about third-generation relatives (grandparents). If the father or mother cannot search for data, then they must issue a power of attorney from a notary in the name of the executor, who can be anyone. However, as already mentioned, the actual algorithm of actions becomes known in a specific situation during the period of its occurrence and depends on the degree of relationship of the citizen sending a request to the archive about ancestors with the person in question. There is logic in strict rules. Few readers will be happy with the fact that someone else is freely “digging” into the biography and relationships of their relatives or conducting a study of family history, trying to find incriminating evidence for selfish purposes.
How to make a request to the archive about family relatives
Having explained the basic concept of the approach to communicating with archivists, let's move on to the essence of the topic of publication on the genealogy site Livemem. How to make a request to the archive about relatives so that it is not ignored and fulfilled as soon as possible? First, determine which city archive or registry office you need to contact with your application to find an ancestor. The choice of institution to send a request for relatives depends on the type of task (recovery of certificates or obtaining information) and the date of the event (birth, marriage or death). According to the standards, if a hundred years have not passed since the creation of the document, then it must be kept by the territorial registry office. But from the practice of our family research bureau, it is known that “younger” civil status records are also found in the repositories of regional archives. That is, when they are interested family documents of Soviet origin, then a request for relatives should be sent to the civil registry office at the place of the event, and if they have already been transferred to the federal archives, then you will be informed about this in a response letter. Government services are developing a centralized electronic database with relevant information about citizens, therefore, it is possible that it will soon be possible to send requests about ancestors to local organizations.
Considering a case with a request to search for facts about relatives from church metric books (predecessors of books with civil status acts, which were an official document
until 1917), it is worth paying attention to the fact that it is necessary to do the opposite. Initially, request information about ancestors from the federal archives, depending on the region where the event occurred, and if the records were not transferred to them for storage, the applicant will be redirected to the registry office. Let us note the confusing confusion with the areas where, within the framework of the administrative-territorial division, the boundaries sometimes changed. There are ambiguous situations when a village (village, city) and the parish of its church, for example, in 1850 belonged to one province, and even to another. This means that church registers with family history ancestors for a given locality may be located in two regional archives. There is a possibility that the citizen will not be informed about this, and the request will be answered with the classic reply “not found.” If you have doubts about the thoroughness of processing a request to the archive about relatives, duplicate the letter to institutions in neighboring cities, where books with records of ancestral rituals in the disputed territories could be sent.
Free legal advice:
Now we will directly explain the procedure for filling out an archival application to search for information about ancestors with writing the correct text support. Let's consider the situation using the example of a genealogical query in state archive, since in the case of civil registry offices, the actions are quite similar, and the forms we prepared via the link for free download at the end of the publication do not need additional explanation. A request to the archive about relatives can be divided into three blocks (as in the example in the first photo): where the request is sent, its essence and by whom it was sent. Let’s say right away that all parts are required to be filled out; if at least one is missed, then with a 99% probability your application will be rejected. Before making a request to the archive about ancestors, go to the institution’s website or check by phone whether the employees are engaged in their execution in principle. And if work is underway with citizens’ appeals on the topic of searching for data about relatives, find out in what way it will be more convenient for the archive to accept the application - by e-mail or traditional letter. When requests are processed only on physical media (in writing), it would be a good idea to include a second envelope with the package. Alas, according to archivists, sometimes precisely because of the lack own funds forwarding, requests about relatives can be ignored (the smaller the archive, the more modest the budget for communication about the ancestors of the family).
As for the contents of the document, you need to know the following nuances. The archive, where the request about the ancestors of the family is sent, and the sender are located in a visually single space - in the upper left corner. In this case, the application must be sent to the director. You will find the exact name and current director on the institution’s website. This part of the request for information about relatives looks something like this: “To the director of the state archive of such and such a subject of the Russian Federation (region, republic, territory, etc.), his last name, first name, patronymic (on a new line).” Next, indicate your full name on the form. the applicant, his actual residence address (where you can receive correspondence), as well as contact information (phone number or email, or better yet, both options). For obvious reasons, anonymous requests to the archive about family relatives and requests without indicating a means of feedback are not accepted for execution by employees.
How to write the text of an application to increase the chances of a positive result? We consider it necessary to refute the widespread myth that says: “the more detailed the essence of the request to the archive about ancestors is stated, the higher the likelihood of receiving a response with information from relatives.” This approach is relevant when interacting with private genealogists or specialized organizations like our family research bureau “Keepers family secrets" Nose government agencies everything should happen absolutely the other way around. The clearer and more concisely the task is formulated, the greater the chances of getting the archive to resolve the issue and consider the request for relatives in a short time. You should not write an essay about respect for ancestors; indicate only the exact facts: place with date of birth, locality, name of a relative, degree of relationship, and type of record. You can write approximate data, but this will increase the cost and time of executing a genealogical request to the archive about ancestors, and in some cases will make searching for information about relatives impossible. At the end of the archival request, note that your interest is related to the restoration of the pedigree, and you agree to pay for the work. Try to fit the essence into 3-4 lines.
A competent appeal to the archive with a request to restore the history of ancestors looks something like this: “I ask you to find in the registry register a record of the birth (or death) of my great-grandfather so-and-so (his last name, first name, patronymic) for X year in a village (village, city) N. In the absence of metrics, I would be grateful if you could inform me about the safety of audit tales, confessional statements and other genealogical sources for the specified period. If you successfully search for a relative, I would like to issue an archival certificate (make an extract, photocopy or photograph of the page). I’m ready to pay for the services.” When you are interested in the marriage ceremony of your ancestors, simply replace the phrase about birth with the corresponding text about marriage. Archives employees do not welcome vague wording and large-scale requests about relatives in the form of “conduct genealogical research of the family” or “I want to know the pedigree of my family name.” Solving such problems is quite difficult, and the archive is unlikely to undertake them, since family genealogy is not a core area of its activity. In informal conversations, archivists note that polite and cultural communication additionally motivates high-quality work, which, in principle, is quite natural. On some institutions’ websites, in the section with the rules for processing applications, they write: “requests to the archive about relatives containing obscene language will not be considered.” It’s scary to imagine what kind of population we have to deal with. Don’t lose face, don’t discredit the memory of your ancestors and behave with dignity!
Place the date at the bottom of the form and sign. That is, you need to print the document, sign and scan it (if we are talking about sending it by email). We draw the attention of readers to the fact that there is no point in duplicating sending a request to the archive about relatives, since a new request will go to the end of the queue and create an extra burden on employees. Better, send a question to the institution: “Please clarify the stage of execution of my request from date Y, the applicant is such and such.” Regarding the timing, we highlight the fact that completing the work by the archive can take either a few days or several months. There are confirmed cases on the Internet where you had to wait 10 months for a response. However, in fairness, we note that for archival queries about ancestors prepared by livemem.ru specialists, the result usually arrives within 1-2 weeks, which once again confirms the importance correct design and a clear statement of the task. Taking into account all our advice when preparing an application, you will be able to make a correct request to the archive about relatives and obtain information about family members. By the way, we recommend ordering from our genealogical bureau detailed plan conducting research that will significantly facilitate the search for ancestors, as well as increase the efficiency of the time spent and funds invested in restoring the pedigree.
Free legal advice:
If you have any additions, please let us know in the comments and we’ll make a useful resource together!
Genealogy portal: Sample documents
Material from Rodovod.
[edit] Letter of request to the archive about searching for information in metric books
To the director "Archive name"
Free legal advice:
"Last name and initials of the director"
from a citizen "Full Name",
registered at:
"address of permanent residence",
e-mail, home and mobile phone numbers)
Free legal advice:
I ask you to provide information about the surname, first name and patronymic, age, occupation and place of residence of the parents according to the entry in the metric book of the birth certificate “last name, first name, patronymic”, who was born on “date, certain years” in “name of the locality”.
The person indicated is mine (indicate the degree of relationship).
With respect and hope for your help,
[edit] Letter to the Search and Information Center of the Russian Red Cross Society
To the Search and Information Center
Russian Red Cross Society
Free legal advice:
Kuznetsky Most, 18/7
Moscow, Russia
Please send your answer to:
« exact address with index»
Please check the card index of evacuees stored in your Center to see if there is information about the stay of my family members in evacuation during the Great Patriotic War. Patriotic War.
Free legal advice:
My details:" FULL NAME. at the time of evacuation»
Year and place of birth:
Address where he lived before evacuation:
When and where was he evacuated?
Who was evacuated with:
Free legal advice:
Mother:" Full name, year of birth" Father:" Full name, year of birth" Children:" Full name, year of birth"Other relatives:" Full name, year of birth»
[edit] Request to the registry office for birth
Residing at:
Due to family needs, I ask you to issue a birth certificate according to f. 24 of mine " ».
If possible, please indicate in the certificate according to the birth certificate: date and place of birth, citizenship, nationality, place of residence, and occupation of the parents. If possible, please send the certificate to my address (listed above) or through the registry office:
Free legal advice:
[edit] Request to the registry office for death
Residing at:
Due to family needs, I ask you to issue a birth certificate according to f. 34 of mine " family connection(grandfather, grandmother, etc.)».
If possible, please indicate in the certificate according to the death certificate record: date of birth (age), place of birth, place of residence, occupation (place of work), nationality, cause of death of the deceased, last name, first name, patronymic, place of residence of the person to whom the certificate was issued death certificate. If possible, please send the certificate to my address (listed above) or send it through the registry office:
To prove the relationship, I attach copies of the following documents:
[edit] Request to the registry office for marriage
Residing at:
Free legal advice:
Due to family needs, I ask you to issue a marriage certificate for my relatives " family ties (grandparents, great-grandparents, etc.)».
The marriage was concluded:
If possible, I ask you to indicate in the certificate, according to the record of the marriage act: Full name before and after marriage, date and place of birth, citizenship, nationality, place of residence of those entering into marriage, as well as the date of marriage, date of preparation and registration number of the marriage certificate, place state registration marriage, date of issue of the marriage certificate. If possible, please send the certificate to my address (listed above) or send it through the registry office:
To prove the relationship, I attach copies of the following documents:
[edit] Request to the military registration and enlistment office
To the archive department of the city military registration and enlistment office “the city or area where the vacancy office is located”
Free legal advice:
Address: "address of the military registration and enlistment office"
Residence address: "applicant's residential address"
Telephone: "applicant's phone number"
Please provide information about the conscription and service (military unit number, military rank, VUS) of my “family connection, for example, grandfather”, about which the following is known:
I guarantee payment for the execution of the request in the prescribed manner.
Free legal advice:
How to make a request to the archive
Briefly about the archives
Archives of our days
Historical, current, state, government, federal.
Where and how to make a request to the archive
Types of archive requests
Genealogical - to establish kinship, clarify the history of the clan or family;
Thematic – a request to the archive regarding a specific fact, event or topic.
Making a request
Address and full name of the applicant;
Free legal advice:
His contact number;
If the request gives entity, then the outgoing application number, organization details and address.
Explain why and why information is needed;
Electronic or mailing address, to which to send the response;
The applicant's signature and seal, if the request is made by a legal entity.
Free legal advice:
Example of a request to the archive:
How to submit a request
What to get in return
Download sample:
Genealogy for the whole family
“Studying the history of one’s ancestors is the most interesting science” (A.S. Pushkin)
How to make a request to the archive?
Hello, dear readers! Last month I published a whole series of articles devoted to the history of the formation of the Russian archival system. Enough theory! Today we will practice a little. Let's say you set out to get some information about your ancestors or past events. But where can I get it? After all, contemporaries of events that took place a century or more ago cannot be found. Even about the lives of contemporaries it is not always possible to learn from a personal conversation.
The reasons may vary. But there is a way out - you can make a request to the archive. Unfortunately, archival workers do not always answer them. One of the reasons is an incorrectly composed request. Let's figure out how to do it right.
Deciding on the type of request
Free legal advice:
- Do you want to get acquainted with the biography of an ancestor? historical information and so on. - you need a thematic query.
- If you are interested in the history of an entire family or clan, or if you want to find out if a person is related to you or not, we will create a genealogical query.
- If you need material to ensure the legitimate interests or rights of someone - a social and legal request (official; from an individual or legal entity; consular - from foreigners to Russian archives, from Russians - to foreign ones).
- We are writing to the director of the archive.
- We indicate information about ourselves or the organization on behalf of which the request is being created.
- We indicate the return address and contact phone number. Otherwise, where will they answer you?
- Let us formulate the question clearly and concisely in free form. The more specifically you define the essence of the task, the greater the chance of getting exactly the information you are counting on. And you will receive an answer sooner.
- In order to speed up the work of the archive staff and obtain the necessary information, we indicate as much as possible exact time and place. In what territory did people live or events that interest you took place? What time was this?
Now you need to decide where to send your request.
- If you need to find out the date of birth, death or marriage, contact the district registry office. But only on the condition that no more than 75 years have passed.
- If you need to establish the exact date since which more than 75 years have passed, we send a request to the state regional archive.
- If you want to find out about a relative’s work, achievements, awards, merits, contact the archives of the organization where he was a member. If your relative was a military man, contact the Russian State Military Archive, if a sailor, contact the Central Naval Archive.
Why is there no answer
If you haven't responded within 3 months, it's possible that your language was too vague and the archivists just can't seem to finish the job of passing your request on from department to department. Or he's just lost. In any case, you can submit your request again.
Features of cooperation with archives
Making a request to the archive will be useful not only when you are looking for relatives. This will come in handy if you are writing a thesis, doctoral dissertation, or any other scientific work. To access historical documents, your academic institution must submit a “Relationship” to the archive, which will indicate the organization that referred you to the archive and the subject of the request.
Free legal advice:
If you apply on your own initiative, they will only ask for your passport. You will receive the application form to fill out on site.
Some services can only be obtained for a fee, for example, scanning, photocopying, printing. Sometimes you have to pay extra for the urgent preparation of documents.
When collecting information about events and people of the past, we sometimes encounter difficulties. But what harder way passed by us, the more satisfaction we will receive from the result.
Read also:
If you liked the article, share the information with your friends:
9 comments on “How to make a request to the archive? ”
Despite the fact that I have already sent requests several times, it was interesting to read in the archive. By the way, in St. Petersburg I received answers to requests 6-8 months after sending. So you can wait a very long time for answers.
Lena, do you have experience sending requests to other countries that used to be our republics? Baltic states, Belarus, Ukraine, Moldova, etc.? After all, our people have traveled around the country so much that very often we need to turn to the former fraternal republics. I sent a request to Belarus - no one responded. =((
Free legal advice:
Hello, Inga! You are right, sometimes you can wait more than 6 months for answers to requests. It is better to send by registered mail, so at least you will be sure that the request was received by the archive. It took me 3 months for a letter to arrive by our mail. I haven’t had any experience with requests to other countries yet; now I’m preparing a request to the State Archive of the Chernihiv region of Ukraine (as it turned out, my ancestors moved to Far East from the Chernigov province at the end of the 19th century), I will definitely tell you on the blog what comes of it. The last issue of our magazine was also dedicated to the archives.
Thanks for the info! Just the other day I was thinking about the origin of my last name and my ancestors! Your blog was very helpful!
I have never gone to the archives before, but the desire arises more and more often, because there are too many “blank spots” in the history of our family. Thanks for the advice))
Tell me how to write the same genealogical request - what is the structure of writing it, what information should be included there about yourself and your relatives so that the request is not ignored? I live in Ukraine, and most of my roots are in Russia (Novgorod, Tver regions).
The idea of drawing up such a request has been around for a long time, but I don’t know how to implement this in practice (especially in another state - there may be other requirements).
I would be grateful if you at least tell me where this information can be found.
WITH sincere wishes all the best to you and your family!
Hello, Victoria! There is no clear structure for requests to the archive. Eat general rules: clear formulation of the question, indication of the source data (time, place where the events of interest to you occurred or known data about the ancestor), guarantee of payment if necessary, availability of a return address where the answer will be sent. Many archives' websites have special request templates. If not, you need to write in free form. I saw approximate templates for genealogical queries only here www.zaporozhskie.ru/load/. arkhivy/Have a look, maybe they will fit.
Hello! Can you help me? I just don't know who to turn to. The fact is that I had a great-grandfather on my mother’s side. According to the stories of my grandfather, who is no longer alive, his father (my great-grandfather) was from Moscow, at least he lived there before the revolution, his parents owned a shoe factory, and he himself served in tsarist army, had awards, but we don’t know where he served, by whom. After the revolution, he went to Siberia, hid there, married a simple woman there, worked as a simple shoemaker, and died there. So, my question is, can I find out something about him through the archive, but I know almost nothing specifically, neither his date of birth, only approximately, nor the exact place of birth, only Moscow, I don’t know anything about his parents, only his father's name and the fact that they owned a shoe factory. I also know the year of birth sister great-grandfather, but I don’t know anything else. Well, it is also assumed that he participated in the First World War, and then served in the Trans-Baikal Territory, the city of Verkhneudinsk, now renamed Ulan-Ude, and it seems he remained there when the revolution occurred. So, please tell me, is it possible, based on these data, without knowing the exact dates, to contact the archive? Will they search? or is that not enough? I would like to know when and where my great-grandfather was born, and if possible, his parents. Find out where they lived, and at least something about them. And where should I go in this case, which archive should I write to? I don’t live in Moscow. Will they require proof that I am a relative, I can only show my grandfather’s birth certificate, there are no other documents. Sorry if I wrote a lot. Thank you.
Hello Maria! When working in archives, they usually require confirmation of kinship; sometimes an exception can be made if more than 100 years have passed and the information is not classified. I would start with your grandfather’s birth certificate; you can contact the registry office that issued it. After all, not all information is written on the birth certificate; the birth record must indicate the dates of birth of your great-grandparents, place of birth, as well as place of residence at the time of birth registration. To apply to the registry office, it is advisable to have your birth certificate and your mother’s birth certificate + the birth certificate of your grandfather, which you mentioned. If this registry office is not in your city, contact yours, they should forward your request to the desired registry office, and also give you an answer when it arrives. Knowing the date and place of birth of your great-grandfather will make it easier when accessing the archives. Having also received this information, you can go further to the place of birth of your great-grandfather and his exact date birth, it will be possible to find out the names of his parents, most likely through the birth registers, but this is the next stage. Regarding your ancestor’s participation in the First World War: SVRT is implementing a global project dedicated to the participants of the First World War 1914.svrt.ru Maybe you’ll find something there. Another good clue is the shoe factory that your ancestors owned, but you need to find out first of all the data that I mentioned above. If you find out everything you can through the registry office and the Internet, write to me, we’ll think about where to go next.
Hello, Inga. Can you tell me if I don’t know where my grandmother was born, I just know where and when she died, where can I make a request to find out her parents, probably by raising the metric record. I know everything about my grandfather’s sister and her husband, and that there was a child who now lives in Tallinn, but I don’t know his name and date of birth, only his surname Renwald, how can I find it? What can I try in my hopeless situations?
Both individuals and organizations, as well as authorities (such requests, as a rule, are of an official nature) and persons living abroad (such requests are called consular) can make a request to the archive to obtain this or that information. In addition, archives are not always consulted for information relating to a particular individual, historical documents are also quite often requested. This is done by those who need them due to their occupation, for example, screenwriters, writers, scientists. Archival documents are often used when writing dissertations or scientific works. In the case when documents are needed for writing scientific work, in addition to a passport and an application for their provision, you will also need a document from the organization where the applicant studies or works, confirming his status and subject of work.
How to make a request to the registry office
Full name of the applicant
- applicant's address and passport details
- address of the civil registry office closest to the applicant
- required document
- Full name to whom this document should be issued
- date of entry
- purpose of obtaining the document
- The re-issuance of documents by the registry office is subject to a state fee: for example, today a certificate from the archive will cost 50 rubles, and a new marriage certificate will cost 100 rubles. How to make a request to the registry office for marriage via the Internet A request to the registry office via the Internet is most often made by potential newlyweds who want to book a marriage registration date.
To make a request to the registry office for marriage via the Internet, you must use the services of the government services website of your region. Such services provide the opportunity to choose a convenient date and time for the wedding, provided that it is not busy.
How to make a request to the registry office in another city?
I was puzzled - which side of me and my ex-husband We belong to the Kursk region, if we have never been there. I called my registry office - it turned out that they had the certificate, and by mistake they almost sent me to the Kursk region.
I came to the registry office and wrote an application for the issuance of this certificate. The certificate was issued free of charge - they do not charge money for the certificate.
Making a request To make a request to the archive, you need to make an application in free form, since there are no strict requirements for this (although some institutions offer applicants their own form). But there are a number of points that must be reflected in the document.
So, in the “header” (it is written in the upper right corner of the sheet) we indicate:
- to whom the request is sent (you can indicate the name of the organization and the full name of its leader);
- Full name and address of the applicant;
- applicant's contact phone number;
- outgoing number, institution details, legal address (this data is indicated if the request is submitted by a legal entity). Next comes the name of the document: “Application,” but you can also write it like this: “On obtaining an archival certificate.”
How to make various types of requests to the registry office and archival institutions
Attention
But I always write by paper, then the chances of getting an answer are even greater. But if by email, then it is best to send a scan of the request with a signature, then in second place is the application in the Verdov attachment, and there in the header “to the head of such and such a registry office,” then in the middle “Application,” then “Please provide ...”, the date.
I also put the outgoing number of the letter, but this is already my quirk. They answered my requests in paper form, which I wrote in free form.
Best regards, Sergei. Top il16 Beginner Messages: 47Registration: 22 Nov. 2009Rating: 11 December 25, 2009 8:40 ## mod970 And yet, this is still only “IMHO”, which coincides with the opinion of a few... especially those who are used to sitting on a chair and emphasizing their importance... I wrote about this above. One of the options for resolving this issue could be the wholesale digitization of archives, starting with civil registration books.
Communication with the registry office archive in the Russian Federation
For example, this form was given to me at the Orsk city registry office. It is valid and valid. The request is sent to the Civil Registry Office at the place of birth, death, or marriage registration.
The document arrives at your district or city registry office, where you, after paying a fee, pick up the certificate you need. Remember, no one will send you an extract to your postal address! Sometimes you don't know where to make a request, this should not be an obstacle for you, because many public services They may redirect you to one or another office or organization.
Important
My advice to you: don’t be afraid, write, someone will answer, because searching is a long, painstaking task that requires patience and for long years work. Sometimes big picture consists of very minor details.
After the name you should indicate:
- what the request is about (here it is important to clearly, specifically and understandably state the essence of the question, as well as indicate the time and territorial framework, which are very important, for example, when searching for relatives);
- the reason why the information is requested;
- the address to which the response to the request should be sent (this can also be email);
- date of the request;
- signature of an individual, responsible executive or director of an institution (if the request is submitted by an organization). How to submit a request? A request to the archive can be submitted in several ways: in person (bring an application and register it, providing your passport), send by registered mail with notification, via the Internet (in the latter case, a notification from the archive will be sent to your email address about the receipt of the request).
How to make a request to the archive about relatives? archive request - sample
Ryazan region Tishkins, Shchepelevs, Lazarevs, Avdeevs. From the Tambov region, Morshansky district, the Klimakins and Kostnikovs.
From the Moscow region of the Molchanovs To the top NoTA Long-time forum resident V. NovgorodMessages: 779Registration: Aug 4 2009Rating: 521 January 3, 2010 2:59 pm ## iozhka iozhka wrote: [q] Is an extract from the registration book NOT a certificate? If you request an extract, will it be the most informative?
In principle, you can request in any form (certificate, repeated certificate, or formulate the request in “free form”), but the answer is sent, as a rule, in the form of a certificate (or repeated certificate).
But the certificate does not completely duplicate the act record from the book; they will issue the information that corresponds to the information in the certificate of the requested period. So, unfortunately, you shouldn’t really hope that they will tell you everything that is written in the deed registration book...
Although, there are exceptions.
In order to obtain a repeated certificate of state registration of a civil status act or another document confirming the fact of state registration of a civil status act, it is necessary to contact the civil registry office in person or in writing at the place of registration of the civil status act. If the first copy of the civil status record has not been preserved, a repeat certificate of state registration of the civil status act is issued by the executive authority of the subject of the Russian Federation in which the second copy of the civil status record is stored.
To the Civil Registry Office from the last name, first name, patronymic of the resident(s) at the address, identification document series No. issued " " APPLICATION Please issue a repeat marriage/divorce certificate (underline as appropriate) last name, first name, patronymic at the time of marriage /divorce and surname, first name, patronymic at the time of marriage/divorce Place of state registration name of the civil registry office Date of state registration " ", a/z No. Document required " "
signature Or like this: Form No. 18 Approved by Decree of the Government of the Russian Federation of October 31, 1998 No. 1274 To the Civil Registry Office from the last name, first name, patronymic of the person living at the address, the identification document series No. was issued " "
How to correctly submit a request to the registry office via the Internet to an email address
Objections like: “DO YOU realize what a TITANIC work this is!” and “How much money is needed for this!” I think it's inappropriate. Century high technology...We'll come to this soon anyway.
The question of timing is only due to the all-round resistance of uninterested persons who would do their best not to do this. mod970I just can’t imagine that people who deal with genealogy will rush to the registry office without permission to make changes, cross out and erase in books that were 75 or 90 years old... And even more so, that everyone will rush there.
Even despite the growing interest in searching for one’s roots, there is no talk of any kind of boom when crowds of citizens rush through archives and registry offices. Moderator's comment: two posts in a row, with a gap of seven minutes, have been combined To the top iozhka Beginner Moscow Messages: 47 Registration: 18 Dec.
What difficulties did you encounter when receiving electronic services provided by government authorities?
- Help information was difficult to understand (50%, 4 Votes)
- Technical problems related to the operation of the site (25%, 2 Votes)
- Difficulties associated with submitting applications and other documents (25%, 2 Votes)
- No difficulties encountered (0%, 0 Votes)
- Feb 27
5. Go to the portal and enter your “Personal Account”. Find the "Registration" link. Here you need to enter your data: full name, individual personal account insurance number (SNILS) and taxpayer identification number (TIN), and also select the method of delivery to you of the account activation code. If you choose mail delivery, a registered letter with a code will arrive at your home in about a week.
6. Enter the received activation code on the login page to your personal account. To do this, click on the appropriate button.
7. Log in to your personal account by entering SNILS and password. Select the “Electronic Services” button in the menu that opens.
8. Select the Federal Migration Service from the list of departments that opens. And then, in the list of available FMS services, find the item “Providing address and reference information.”
9. Confirm that you agree to provide personal information and select your region.
10. Fill everything out required fields opened form. Click on the “Submit Application” button.
11. Monitor the progress of processing your request in your personal account (the “Requests” button on the main page personal account). In addition, you will receive regular email notifications about changes in the status of your request.
Having identified the prospect of putting together a difficult document, it would be wise to mentally divide the content into 3 groups. They will not necessarily be filed in the same order. First you need to formulate what exactly you want in the end, then think about the reasons. These may be court decisions, business customs, local regulations. The introduction is a fundamentally important part that forms the impression. Also, one should not forget and realize to whom this claim document is addressed and who should react.
How to make a request to the registry office?
How to make a request to the registry office
Section: Civil law |
The civil registry office is a civil registry office, therefore this institution collects, systematizes and stores all information about the birth and death of citizens, marriages and divorces, changes of names and surnames, and facts of adoption. By law, the registry office is required to store data for 100 years, after which the acts are accepted by special archives. Who can make a request to the registry office to obtain the information he needs? Any person who provides a passport and claims the right to receive information.
How to make a request to the registry office?
A request to the registry office can be made at personal visit this establishment. For example, by providing a personal passport, it will be possible to obtain a duplicate of a birth certificate or marriage certificate. In general, upon presentation of identification documents, any information that is stored in the register books of the registry office will be available.
Another possibility is to make a written request to the registry office, which is geographically too remote. In such a request, it is necessary to reflect the request to send the necessary information to the address of the branch closest to the applicant in order to subsequently receive data or new documents there. Approximate sample The request to the registry office can be downloaded on our website.
In your application you must indicate:
The re-issuance of documents by the registry office is subject to a state fee: for example, today a certificate from the archive will cost 50 rubles, and a new marriage certificate will cost 100 rubles.
How to make a request to the registry office for marriage via the Internet
A request to the registry office via the Internet is most often made by potential newlyweds who want to book a marriage registration date. To make a request to the registry office for marriage via the Internet, you must use the services of the government services website of your region. Such services provide the opportunity to choose a convenient date and time for the wedding, provided that it is not busy. It must be remembered that the wedding day is booked no earlier than 3 months and no later than 2 months before the planned registration date.
How to make a request to the archive?
What do people do when there is a need to restore lost information of various types or simply find out socially significant information (this could be data about relatives, obtaining copies of lost documents, restoring information about work, awards, location of people or institutions, etc. reference Information)? Of course, they go to the archives. True, to do this, it is important to know what kind of archive you need and how to make a request to the archive. This is exactly what we will talk about in this article.
A little about the archives
Let's start with the fact that the archive is a public (less often private) institution in which official documents are stored under certain conditions that guarantee maximum security. At the same time, the archive is engaged not only in responsible storage, but also provides available information to both government authorities and citizens.
Archiving has appeared since time immemorial. This is evidenced by historical finds confirming that all civilizations that reached a certain level of development had state archives. Documents from the archives of Babylon, Egypt, the Assyrian kingdom, and Ancient Rome(there was not only an archive of the Senate and consuls, but also an archive of priests, as well as separate archives famous families), Byzantium, Ancient Greece, as well as from the archives medieval Europe. It must be said that already many thousands of years ago, archives were divided on a territorial basis: into central archives and repositories and those that were in the provinces. In Europe, there were first archives of overlords and vassals, and then city and church archives.
Modern archives
Nowadays, archives are funded on a regional and departmental basis. This means that the documentation stored in them, which is handed over to organizations, and information relates to a specific territory (region, city, district) or department, for example, the Ministry of Defense (which also has central and regional archives).
All archives are divided into:
Both individuals and organizations, as well as authorities (such requests, as a rule, are of an official nature) and persons living abroad (such requests are called consular) can make a request to the archive to obtain this or that information.
In addition, archives are not always approached for information relating to a specific individual; quite often historical documents are also requested. This is done by those who need them due to their occupation, for example, screenwriters, writers, scientists. Archival documents are often used when writing dissertations or scientific papers. In the case where documents are needed to write a scientific work, in addition to a passport and an application for their provision, a document from the organization where the applicant studies or works, confirming his status and the topic of work, will also be required.
Where exactly should you go?
Often, when planning to request some documents or information from the archive, people do not know where exactly they need to go. It all depends on what specifically interests you. For example, you can obtain general civil information (date, place of birth, death, marriage) in the archives of the district registry office. But here you need to take into account that documents are stored in the district archive for a maximum of seventy-five years, so if you are interested in earlier information, you will have to contact the regional registry office archive, where all documents from the districts are transferred. If we are talking about restoring entries in the work book, then you need to contact departmental archives, for example, the Russian State Military Archive (if we are talking about military personnel or civilian personnel) or territorial archives in those settlements or regions where the enterprise where a man worked. To obtain information about sailors, you should contact the Central Naval Archive. If you are looking for information about someone, but do not know where to start searching for information, then it is better to contact the district or city archive at the place of this person’s intended stay or work.
You can also use the online guide to Russian archives - guides.rusarchives.ru. There you can search through 49 regional archives and 31 federal ones. You can also go to the official website of Rosarkhiv.
Archive requests: classification and deadlines
As for archive requests, they are all divided into:
Archival requests are executed in accordance with the established procedure, which is clearly stated in Federal Law No. 125-FZ “On Archival Affairs in the Russian Federation.” This means that thirty days may pass from the moment the request is received and registered until the response is received. This period may be extended by decision of the archive management, but not more than another thirty days. In this case, the archive staff who received the request are obliged to notify the applicant about the extension of the deadline for fulfilling the request.
But there are situations when people, without understanding it, submit a request to the wrong address. In this case, it will be recognized as non-core and sent as belonging to another archive within five days from the date of receipt. In this case, archive workers must notify the applicant that the request has been forwarded and indicate the address of another archive.
Making a request
To make a request to the archive, you need to make an application in free form, since there are no strict requirements for this (although some institutions offer applicants their own form). But there are a number of points that must be reflected in the document. So, in the “header” (it is written in the upper right corner of the sheet) we indicate:
How to submit a request?
A request to the archive can be submitted in several ways: in person (bring an application and register it, providing your passport), send by registered mail with notification, via the Internet (in the latter case, a notification from the archive will be sent to your email address about the receipt of the request).
What do the archives reveal?
In response to a request, the archive issues either an archival certificate containing information related to the subject of the request, or an archival extract extracting the contents of the original archival document, or an archival copy of the requested document.
And if there is no information on the request in the archive, then the applicant will receive a letter outlining the reasons for the lack of documents and recommendations for further actions.
If you need to find relatives, restore a lost birth certificate, or study historical documents to write a dissertation, you just need to make a request to the archive, writing a competent application.
How to make various types of requests to the registry office and archival institutions
Readers of my blog, I am glad to welcome you again to my page!
Today I will tell you about how to submit requests to the registry office, with the help of which documents this can be done.
What is a registry office?
According to Wikipedia, these are the Civil Registry Departments (abbreviated registry office or registry office) - an executive body in Russia and a number of other states that registers facts of birth, establishment of paternity, adoption, marriage, divorce, death and change of name.
Firstly, I will say that you can request information about people who are no longer alive. If you submit a request for a living person, no one at the registry office will issue you documents.
It is necessary for this person to present himself for requests with an identification document. Let me remind you that since the reign of President Yeltsin, in Russia such documents have been a passport of a Russian citizen. Of course, if you are not a military man on active duty, then you can present a military ID (sailor's book) or an officer's book. Many people think that they can show their driver's license. But we don’t live in the USA, watch less Hollywood films, especially since your driver’s license gives you the right to drive vehicles of the appropriate category on Russian roads, and some actions of the traffic police imply that the driver has a passport.
If you need to get any information from the archive (a copy of a metric record, a salary certificate, an extract from an order - in general, any), then you are faced with a problem, or rather, even two:
1. Where should I send my request?
2. In what form is this request made?
The first question is easy to answer, because in almost all countries archives are funded on a regional basis. If we translate this tricky phrase into normal human language, archives accept and store documents of those organizations that are located in a given territory (region, city, district, etc.) 
That is, if you currently live in Ukraine, and you need a certificate about your work in Kazakhstan, then the request must be sent to Kazakhstan, to the archive of the region where you worked. If you live in Russia and you need to obtain a metric record of the birth of your grandfather, who was born in Kharkov, then the request must be sent to the State Archive of the Kharkov Region.
It is better to send your request by registered mail with acknowledgment of receipt to be sure that your letter will reach the addressee.
As for the second question - in what form the request is made - it’s even simpler. In the free program! Just don't need to write a lot. The archive responds to a specific request. Therefore, the optimal ones would be:
"Please send me an extract from the birth register of such and such ( full last name, Name Patronymic name). Born then and there." That's it!
Or: “Please send me an archival certificate - an extract from the employment order. I was hired by such and such an organization (full name and subordination are required) at such and such a position (month, year).
This information will be enough for archive workers.
Well, if you still have difficulties drawing up a request, you can consult with specialists. In every city and region there is a state archive, where they will explain to you in detail how and where to send a letter, and will help you find the address of the desired archive.
As for the archives of the registry office, there are certain difficulties: registry offices in most CIS countries issue certificates of birth records to private individuals with large reservations. Therefore, if you need a certificate from the registry office archive, then in this case it is best to go to the registry office department closest to you and consult there.